Administrative Assistant - FIRST Steps Together

• Center for Early Relationship Support Programs - Project NESST
• Waltham, MA, USA
• $22-$23
• Hourly
• Part Time
• We regret that we cannot take phone calls regarding this position. JF&CS is an Equal Opportunity Employer.

Are you a passionate, detail-oriented professional looking for a rewarding career at a mission-driven organization?

Do you want to be part of a team that prioritizes work-life balance and professional and personal growth?

Jewish Family & Children's Service of Greater Boston invites you to apply for our position of Administrative Assistant. 

HIGHLIGHTS

• In-person and remote, part time work environment in Waltham, MA location

• An excellent role for recent graduates or those with relevant transferable skills

• $22/hr and excellent benefits

ABOUT THE ROLE

The Administrative Assistant coordinates the FIRST Steps Together Training and Technical Assistant Team and provides overall administrative and logistical support for our dedicated staff. FIRST Steps Together is a home visiting program that provides peer recovery, parenting support and care coordination for families with children 5 or younger, impacted by substance use.

Your workday will include:

• Creating tools and resources and documenting project activities to support staff providing services to families across the state

• Provide operational and logistical support for all project meetings and trainings (in-person and virtual), including but not limited to scheduling meetings and proactively addressing schedule conflicts, note taking, and follow up communications 

• Organizing event logistics, including food, travel arrangements, ordering supplies and equipment, printing, and other preparatory tasks

• Acting as "producer" for virtual meetings, which includes opening the meeting room, helping participants troubleshoot technical problems, tracking attendance, managing polls, breakout rooms and other Zoom functions, and editing, and disseminating recorded meetings and other virtual material

• Supporting communications for statewide program, including managing newsletter, weekly updates, editing and proofreading training materials and documents, and helping to produce finalized materials

• Participating as a member of the project team in program team meetings, division staff meetings and other groups

The role comes with the following benefits:

• Best-in field paid time off, including 22 days of vacation time, national and Jewish holidays

• Mileage reimbursement

• Immediate eligibility for insurance and benefits 

• Medical, Dental and Vision Plans

• Life Insurance

• Pet Insurance

• 403b Retirement Plans

• Disability, Critical Illness, and Accident Insurance

ABOUT YOU

Ideal candidates for the role of Administrative Assistant bring a mix of relevant administrative experience, a strong commitment to equity and social justice, and a collaborative work style.

A successful candidate is:

• Excellent at time management, written and oral communication, and prioritization 

• Solutions-oriented, with the ability to anticipate upcoming workplace needs and challenges and craft appropriate solutions

• Professional and flexible, able to adapt to a dynamic environment

• Skilled with technology

• Open to working with clients and staff from different backgrounds

Requirements include: 

• Relevant administrative experience

• Access to a reliable means of transportation and willing to travel within Massachusetts

• Lived experience and/or content knowledge or direct service experience in recovery or family support

• Familiarity with Microsoft Office suite (Outlook, Word, Excel, PowerPoint), as well as general comfort with computers and media-related tools

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

It is our goal to reflect the diversity of the families we reach, or have yet to reach, in our hiring practices and our work. We highly encourage those who identify as BIPOC, bilingual candidates, fathers, and those with lived experience with substance use recovery to apply. 

ABOUT THE PROCESS

Applying for the position of Administrative Assistant has the following requirements: 

• A resume

• A cover letter 

If you are selected for consideration, the hiring process could include:

• An initial phone screen

• An in-person interview

ABOUT US

For more than 150 years, Jewish Family & Children's Service has been helping individuals and families build a strong foundation for resilience and well-being. We intentionally serve and employ people of all faiths, backgrounds, cultures, and abilities.

Our work is guided by core Jewish values of helping others and healing the community'not by bureaucratic processes or a desire to maximize profits. Our goal is to improve lives and improve the world'which is part of what makes JF&CS a special place.

We have a strong culture of professional development, work-life balance, and promoting from within. 

JF&CS is an equal opportunity employer who serves and employs people of all cultures and faith traditions and highly values diversity, equity and inclusion. Employment opportunities are available to all without regard for race, color, national or ethnic origin, religion, age, sex, gender, gender identity and expression, sexual orientation, marital status, veteran status, disability.